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09.04.10  

How can I add mail servers?

You will need the mail server names, your account name, and password. You must specify an incoming and an outgoing mail server. This information is provided by your Internet service provider, or by your system administrator if you are using Internet News on a LAN. There are two ways to specify this information: (1) In the Internet mail configuration wizard, the first time you start Internet Mail after installing it, or (2) In Internet mail, through the Options command on the Mail menu. Click the Server tab to add or change settings for mail servers and account information.

How can I read my email?

When you start Internet Mail, it connects to your mail server, logs on to your e-mail account, and downloads any new messages into your Inbox folder. Besides your Inbox folder, Internet Mail includes several other Mail folders, and also enables you to create your own.

You can organize your messages by moving them to other folders or deleting them. Messages are stored on your computer; in addition, there is an option to store copies of your messages on your mail server. All mail servers do not support this option; for more information, contact your Internet service provider or system administrator.

How do I print my mail messages?

Select the message in the message list. On the File menu, click Print.

How do I view a file attachment?

Select the message in the message list, click the File menu, and then click Open. At the bottom of the message window, double-click the file attachment you want to open or run. To save a file attachment, click the File menu, and then click Save Attachments. To display or run an attachment from the preview window, click the file attachment icon in the preview window header, and then click the file name(s). To save the attachment from the preview window, hold down the CTRL key while clicking the file name.

How do I send email?

You can create new messages, or forward or reply to messages you've received. Internet Mail includes an address book, so that you can store and select from e-mail names of people you communicate with regularly. When you send a message, Internet Mail checks all of the names in the To and Cc boxes to make sure they match contacts in your address book or that they are properly formatted Internet e-mail names.

How do I compose and send messages?

On the Mail menu, click New Message. In the To box, type the e-mail name of each recipient, separating each name with a semicolon (;). To send copies, type the e-mail name of each recipient in the Cc box, separating each name with a semicolon. In the Subject box, type the subject of the message. Type your message.

On the File menu, click Send Message. Your e-mail is delivered to your mail server the next time Internet Mail checks for new mail. To send a file with your message, click the Insert menu, click File Attachment, and then double-click the file you want to send. To check for new messages and deliver outgoing messages immediately, click the Mail menu, and then click Send and Receive Mail.

How do I send a message to a contact from my address book?

In an outgoing message window, click the Mail menu, and then click Choose Recipients. Select the name you want, and then click To or Cc. You can also insert a name in the To box by selecting it in the address book list and then double-clicking it.

How do I send outgoing messages immediately?

On the Mail menu, click Options. On the Send tab, click Advanced Settings. Select the Send Messages Immediately check box. When you click the File menu and then click Send Message, Internet Mail immediately sends any messages in your Outbox to your mail server, and checks for incoming messages.

If you don't want messages sent immediately, clear this check box. That way, in the outgoing message when you click the File menu and then click Send Message, Internet Mail stores messages in your Outbox until you choose the Send and Receive command, or you quit Internet Mail.

How can I reply to author?

In the message list, click the message you want to reply to. On the Mail or News menu, click Reply To Author. To send the message to other individuals, type the e-mail name of each recipient in the To or Cc box, separating each name with a semicolon (;).

Type your message. On the File menu, click Send Message. To see more options for replying to messages, click the Mail or News menu, click Options, and then click the Send tab.

How do I forward a message?

Open or select the message you want to forward. On the Mail or News menu, click Forward. Type the e-mail name of each recipient, separating each name with a semicolon (;). Type your message. On the File menu, click Send Message.

How can I change the priority of outgoing messages?

Click the Mail menu, point to Set Priority, and then click High, Normal, or Low. This setting changes the priority only for the current message. You cannot assign a priority to a message posted to a newsgroup.

How can I add my signature to outgoing messages?

On the News or Mail menu, click Options. On the Signature tab, click Text, and then type the text you want to appear at the bottom of your message. Click ‘Add Signature To The End Of All Outgoing Messages’. If you choose not to insert your signature in all outgoing messages, you can still insert it in an individual message by clicking the Insert menu in an outgoing message and then clicking Signature.

How can I check the spelling in my messages? To check the spelling in all outgoing messages, click the Mail or News menu, click Options, and then click the Send tab. Select the following check box:’ Always Check Spelling Before Sending.’ If you do not have any Microsoft Office 95 or newer programs installed on your computer, the Check Spelling command will not be available.

How can I save copies of messages?

In an outgoing message window, click the Mail menu, and then click Options. 2. On the Send tab, select the following check box: Save Copy Of Sent Messages In The 'Sent Items ' Folder. You cannot delete the Sent Items folder. If you want to save a copy of only the current message, type your e-mail name in the Cc box.

How do I switch to another folder?

On the View menu, make sure Icon Bar is selected. Click the folder name or the down button in the folder list, and then click a folder name. How do I add a folder?

On the File menu, point to Folder, and then click Create. In the New Folder Name box, type the name. Note You cannot delete the Deleted Items, Sent Items, Inbox, or Outbox folders.

How do I copy a folder?

In the message list, click the message you want to move or copy. On the Mail menu, click Move To or Copy To, and then click the folder.

How do I delete a folder?

On the File menu, point to Folder, point to Delete, and then click the folder you want to delete.

How do I delete messages from my mail?

In the message list, click the message you want to delete. On the File menu, click Delete.

To undo deleting a message, open the Deleted Items folder, and then copy the message to the Inbox or other folder. If you don't want messages saved in the Deleted Items folder when you quit Internet Mail, click the Mail menu, click Options, and then click the Read tab. Select the following check box: Empty The 'Deleted Items' Folder Upon Exiting.

How can I make sure email names and addresses are valid in my address book?

Click the Mail menu, and then click Check Names. If a name matches an address book entry, or is in the correct format for an e-mail name (name@company.com), then it is a valid e-mail name and it is underlined.

This does not mean the e-mail name actually exists. You can type an e-mail name with the correct format, and it will be validated even if the name does not actually exist. If a name is not a valid e-mail name, then the name and any possible matches are displayed. You can click Show More Names to search for other names or add new ones to your address book. Tip To add verified e-mail names to your address book, right-click the name, and then click Add To Address Book.

How can I customize my email?

Create shortcuts to start Internet Mail from wherever you want-your desktop, the Start menu, a program group, or your Startup group. Arrange the window the way you want. Show or hide the icon bar, toolbar, or status bar. Align the icon bar to the top or left side of the window. Hide the preview pane, resize it, or split it vertically or horizontally. Sort messages by sender, date, or subject.

How can I change my mail server?

On the Mail menu, click Options, and then click the Servers tab. In the Full Name box, type your name. In the Account box, type your ACCOUNT name. In the SMTP and POP3 Server boxes, type your server name (mail.yourisp.net). Usually these entries are the same. Type the password assigned to your account.